Useful English Expressions for Email and Business Writing
Emails are the most common method of written communication. Communicating well and getting our messages across sometimes becomes difficult when time is everything and people have to run and speed things up, especially at work, to be able to meet deadlines and finish business matters on time.
What usually happens is that we tend to make mistakes and sometimes messages are not clear. People could misunderstand the message and the language becomes too informal, colloquial, and code speaking.
People should prioritize improving the way they express themselves in written language with a better quality of writing which consists of a good choice of words and the usage of correct expressions in diferent situations; let’s not forget punctuation, spelling, word order, etc. Through ESL programs you can find a wide variety of material on learning and improving the language.
As mentioned above, there are key words and expressions used in ESL classes, which may be applied when communicating through email. With these basics you’ll definitely improve the way you communicate in writing.
Below, you’ll find the most common expressions used when writing both formal and informal emails.
| Basics | ||
| Formal | Informal | |
| Reason for writing | I’m writing in connection with……. | Just a short note……. |
| I am writing with regard to……. | I´m writing about…. | |
| In reply to your email, here are……. | Here’s the….you | |
| Your name was given to me by……. | wanted. | |
| We would like to point out that……. | I got your name from | |
| Giving information | I’m writing to let you know that……. | Just a note to say…… |
| We are able to confirm that……. | We can confirm that.. | |
| I am delighted to tell you that……. | Good news! | |
| We regret to inform you that……. | Unfortunately,….. | |
| Asking for information | Could you give me some information about……. | Can you tell me a little more about……. |
| I would like to know……. | I’d like to know……. | |
| I´m interested in receiving……. | Please send me……. | |
| Requests | I’d be grateful if you could……. | Please could you…? |
| I wonder if you could……. | Could you…….? | |
| Do you think I could have……. | Can I have…….? | |
| Thank you in advance for your help. | I’d appreciate your help on this. |
|
| Promising action | I will……. | I’ll……. |
| I’ll investigate the matter. | I’ll look into it. | |
| I will contact you shortly. | I’ll get back to you soon. |
|
| Offering help | Would you like me to…….? | Do you want me to? |
| If you wish, I would be happy to……. | Shall I…….? | |
| Let me know whether you would like me to……. | Let me know if you’d like me to……. |
|
| Final comments | Thank you for your help. | Thanks again for……. |
| Do not hesitate to contact us again if you require any further information. | Let me know if you need anything else. | |
| Please feel free to contact me if you have any questions. | Just give me a call if you have any questions |
|
| Close | I am looking forward to……. | Looking forward to…… |
| Give my regards to…….. | Best wishes to……. | |
| Best wishes…….. | Speak to/See you soon | |
| Regards | Bye |
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